Monday, 18 October 2021
Dear Parent/ Carer,
Year 11 Parents Evening ‐ 10th November 2021
I am writing to inform you that, as a result of last year’s evenings and parent voice questionnaire,
for this academic year, parents evening will continue to be held virtually. The first Year 11
Virtual Parents Evening will therefore take place on Wednesday 10th November with the first
appointment starting at 2.15pm and the final appointment being 7.25pm. Bookings will close
9th November at 12pm.
The virtual system, school cloud, can be accessed through the existing parents evening booking
system via the parent portal on the Newman website.
Appointments will be open for booking from Wednesday 20th October. We ask that your child
appears on screen with you, with the video turned on. Please have their latest progress check
to hand to discuss this with teachers. These will be received in the post prior to parents evening.
We strongly advise that you check your web browser is up‐to‐date and compatible in advance
of the evening. Once you have booked an appointment you are then able to check your camera
and microphone. We advise you do this before your appointment and can do so by selecting
‘join video appointment’ and then ‘test camera/microphone’. If you have any technical issues,
please email firstname.lastname@example.org no later than Tuesday 9th November.
Appointments are bookable in five‐minute slots with each member of staff that teaches your
child. The video will count down as soon as this time starts. If you are late for your allotted
time you cannot claim back the time lost. The video begins countdown from the start of the
appointment and ends after five minutes, you will see a countdown at the top of the page. Mr
Collinge and Miss Hobin from our SEN team will also be available but appointments with them
are not compulsory.
Appointments are first come, first served. Appointments must be booked. You will not be able
to log on and see a staff member without a time slot. Meetings must not be recorded; it would
be illegal to do so.
Accompanying this letter is a guide to booking appointments and a guide to using the video
system. User guide videos can also be found on our website.
If you have any questions please do not hesitate to get in touch with the Year 11 Academic Co‐
Ordinator, Miss Butler email@example.com
Mr D. Maxwell – Senior Assistant Headteacher for Achievement